Minato Dienstleistungen GmbH
CODE OF BUSINESS CONDUCT AND ETHICS
The purpose of this Code of Business Conduct and Ethics (the “Code”) is to provide a framework for making ethical business decisions in the course of Minato Dienstleitungen GmbHs (the “Company”) business, to establish the importance of exercising sound, ethical judgment and to recognize the shared values we have with our customers, stockholders, employees, suppliers and other third parties with whom we do business. The principles outlined in the Code will be recognizable, for they reflect the fundamental values of fairness and integrity that are part of our daily lives. All directors, officers and employees of the Company, and members of their immediate family, are subject to the Code.
• _To our customers, we are committed to providing quality, innovative products.
• _To our shareholders, we are committed to growing the value of the Company through sound and ethical business practices.
• _To our employees, we are committed to fair and unbiased treatment, strict adherence to our policy against discrimination in the workplace and providing a safe and healthy working environment.
• _To our suppliers and other third parties with whom we do business, we are committed to an ethical business relationship based on mutually beneficial long-term relationships.
The Code cannot anticipate every situation that may surface, and some ethical issues may arise that are not explicitly covered within the Code. Therefore, all employees of the Company are responsible for exercising good judgment, including seeking guidance when appropriate, when making decisions. In addition, the Company has additional policies that provide guidance on topics discussed in the Code. All employees are expected to conduct themselves with a high degree of integrity and adhere to acceptable business practices at all times.
Any waiver of the application of the Code with respect to executive officers or directors must be approved by the Company’s Board of Directors or its designated committee and must be disclosed to the extent required by law or regulation.
No person has the authority to order, direct, request or induce an employee to violate the Code or any law, whether criminal or civil. Therefore, no director, officer or employee will be excused for violation of the Code or any law at the request or direction of another person. Any attempt by an employee to order, direct, request or induce another employee to violate the Code or any law, whether successful or not, is itself a violation of the Code and may be a violation of the law.
The Code will be made available to all employees via hardcopy postings at each Company site and electronically on the Sensata Intranet Portal and our external Internet site (www.sensata.com). If you have any questions with respect to the Code, including any questions with respect to compliance with the Code, you should address such questions to your manager, the human resources business manager, the Senior Vice President of Human Resources or the Law Department, as appropriate.
The information and policies provided in the Code do not amend or supersede the terms of any policies of the Company which are more detailed or restrictive.
I. POLICIES AND PRACTICES*
A. Compliance with Laws
You must obey the laws of the jurisdictions in which the Company operates. Where necessary, seek guidance from your supervisor, human resources, the Law Department or appropriate members of management. No person has authority to violate any law or to direct others to violate any law on behalf of the Company.
B. Conflicts of Interest
A conflict of interest may arise where your loyalties are divided, or appear to be divided, between your business interests and those of the Company. The Company expects that you will not knowingly place yourself in a position that would have the appearance of being, or could be construed to be, in conflict with the Company’s interests. The following is not exhaustive, but identifies potential areas of conflicted interests:
1. Accepting Gifts and Entertainment
Accepting any gift of more than nominal value or entertainment that is more than a routine social amenity can appear to be an attempt to gain favorable treatment from the recipient.
a. Gifts, Entertainment and other Gratuities to the Company’s Representatives
You are urged to give careful consideration to the acceptance of any gift of more than nominal value. The key is to keep an arm’s length relationship, to avoid excessive or lavish gifts, and that the gift is reasonable and appropriate under the circumstance. Gifts of any amount may never be solicited, and gifts of cash or securities may never be accepted. In the case of entertainment, it must be of a reasonable nature and in the course of a meeting or another occasion for the purpose of bona fide business discussions or to foster better business relations. In cases where the gift is of more than nominal value, you should consult the Ethics Officer on proper handling.
b. Gift and Business Courtesies to Federal, State and Local Government Employees
You are prohibited from offering, promising, making or facilitating the making of payments to a foreign official to induce that official to affect any government act or decision in a manner that will assist the Company or any of its affiliates, subsidiaries or divisions to obtain or retain business or any advantage. Furthermore, every officer, employee and agent is obligated by company policy and U.S. law to keep books, records, and accounts that accurately and fairly reflect all transactions and disposition of Company assets.
* The Code is not an express or implied contract of employment and does not create any contractual rights of any kind between the Company and you.
c. Gifts and Business Courtesies to Non-Government Persons
You are permitted to provide meals, refreshments, entertainment, and other business courtesies of reasonable value to non-government persons in support of the Company’s business activities, so long as this practice (i) does not violate any law or regulation, or the standards of the recipient’s organization, and (ii) is consistent with industry practices, infrequent in nature, and not lavish or extravagant. While the latter is difficult to define with specificity, use common sense and good judgment. It is illegal for the Company or its representatives to pay to or receive anything of value from any labor organization.
2. Outside Employment/Conflicting Outside Activities
Employees are not to engage in outside work or conflicting outside activities that have, or could have, a material effect on the employee’s duties to the Company; imply sponsorship or support by the Company; adversely affect the reputation of the Company, or otherwise compete with the Company. This prohibition also extends to the unauthorized use or application of resources and of any proprietary, confidential, or trade secret information or intellectual property. If you wish to accept outside employment or engage in a conflicting outside activity (or have any questions about whether an outside activity conflicts with your employment by the Company), you must submit a request containing pertinent information about the outside employment or activity and obtain the prior written approval of your supervisor. Employees who have been authorized to engage in, and have accepted, outside work or an outside activity may not use paid time off to pursue that effort.
3. Employees’ Interests in Other Businesses
Unless approved in advance by an employee’s supervisor, neither an employee nor his or her spouse or any other member of the employee’s immediate family, may directly or indirectly have a significant financial interest in a competitor, or in a customer or supplier if that employee or his or her subordinates deal directly or indirectly with that customer or supplier in the course of his or her job with the Company. A “significant financial interest” is defined as ownership of more than five percent (5%) of the outstanding capital stock of a public company or any ownership interest in a company that is not publicly traded. In addition, if you are a director, officer, partner or have an ownership interest in a party with which the Company is doing business, or contemplates doing business (even indirectly, by way of example, through a family member), that interest must be approved by the Audit Committee of the Board of Directors of the Company prior to the transaction. Furthermore, if you wish to serve as an officer or director to an outside business on your own time, you must receive prior approval in writing from the Chief Executive Officer or Chief Financial Officer. If the circumstances of the outside business change substantially, you must seek re-approval. (Employees are permitted, however, to serve on charity boards or in family businesses that have no relationship to the Company).
4. Political Involvement
You are advised that your participation in the political process, including any donations, must be for yourself individually, on your own time, and at your own expense. The Company will not reimburse you for such contributions and you should not request such reimbursements.
C. Use and Protection of Information, Property, Systems and Other Resources
The facilities and other resources provided by the Company are to be used in support of its business. Any personal use permitted by Company policy must be incidental, not interfere with work requirements, and not be excessive.
1. Offensive and Inappropriate Material; Illegal Activities
The Company’s policies prohibit using these resources to send, distribute or receive illegal, sexually explicit, abusive, offensive, profane, defamatory or other inappropriate content.
2. Solicitations on Work Premises
Solicitation not related to the business of the Company in its workplace is prohibited without the prior written consent of the Senior Vice President, Human Resources.
Sites may have bulletin boards or other procedures for distributing general interest, local information at work sites. Use of these resources are authorized when related to charitable or similar efforts, are limited to the designated bulletin boards or other areas, and result in no personal solicitation (i.e., posting of a sign-up sheet). Consult with your supervisor or facility manager for local bulletin board and e-mail procedures.
3. Theft and Misuse of the Company’s Resources
Actual or attempted theft or misuse of the Company’s resources, including documents, equipment, intellectual property, personal property of other employees, cash or any other items of value is subject to immediate termination and possible criminal proceedings. You have a responsibility to report any actual or attempted theft or misuse to the Company’s management.
4. Proprietary and Other Confidential Information
You must safeguard and hold in strict confidence proprietary, confidential and/or trade secret information, including information of the Company or any of its business partners. You should exercise prudence and care in dealing with such information. Your use of the information is strictly limited to your work for the Company and the relevant project on which the information was disclosed to you. Any such information must be returned when requested or upon the termination of your employment.
5. Other Competitive Information
The Company will not condone obtaining information concerning competitors through illegal means or other elicit or non-industry standard means, the propriety of which could be questioned under any conceivable circumstance.
6. Third Party Intellectual Property
Unauthorized use of third party intellectual property, including copyrighted materials, trademarks, and patented items, by employees is strictly prohibited. You should be aware that unauthorized use can result in both civil and criminal penalties and sanctions. Employees are to comply with guidelines established by the Company, to report violations to the Law Department, and to consult the Law Department for questions regarding appropriate usage and authorization.
7. Electronic Communications
You are responsible for using the Company’s electronic information and communications systems, including facsimile, voice mail, electronic mail, internet, laptop and personal computer systems (collectively, the “Systems”), properly and in accordance with Company policy. Generally speaking, you should be aware of the following:
• _The Systems, and all communications, memoranda, files or other data created, uploaded, downloaded, sent, accessed, received or stored on any System (“Messages”), are property of the Company.
• _Except for minimal incidental and occasional personal use, the Systems are for Company business use. Pornography and computer games are strictly prohibited.
• _You should not have an expectation of privacy in any Messages you create, upload, download, send, receive or store, as they may be monitored by the Company at any time.
• _Messages should not contain content that another person (including the recipient thereof and any other person) may consider offensive, disruptive, defamatory or derogatory.
• _Attempting to access or “hacking” into Company Systems to which you do not have access or into computer systems of third parties is strictly prohibited.
8. Litigation and Claims
The Company, like all other businesses, is from time to time involved in disputes that may result in claims or litigation. If you ever receive a legal document related to the Company, such as a summons, complaint, subpoena or discovery request, whether from a governmental agency or otherwise, you must immediately contact the Law Department to ensure an appropriate and timely response. Do not respond to any request, answer any questions or produce any documents without first discussing with the Law Department. Also, it is not appropriate to attempt to list legal matters or pending litigation in vendor or supplier qualification forms, RFPs or RFQs, or in any questionnaires. Under no circumstance should you threaten or initiate legal action on behalf of the Company.
D. Securities Laws
It is your obligation to safeguard the Company’s non-public information and not to share this information with anyone except as required by your work responsibilities. Non-public information is information that has not been disclosed or made available to the general public. Such information may include financial data, plans for acquisitions, material contracts, or the hiring, firing or resignation of a member of the Board of Directors or an officer of the
Company. Trading in stocks or securities based on non-public information, or providing non-public information to others so that they may trade, is illegal and may result in prosecution. The trading of stock by directors, officers and employees of the Company is subject to compliance with applicable laws and the Company’s Statement of Policy to Directors, Officers and Key Employees Concerning Securities Trading and Disclosure of Confidential Information and the Company’s Statement of Policy to all Company Personnel Concerning Securities Trading and Disclosure of Confidential Information. Employees having questions about the sale or purchase of a security that might involve non-public information or securities laws should first review the Company’s Statement of Policy to Directors, Officers and Key Employees Concerning Securities Trading and Disclosure of Confidential Information and then consult the Chief Executive Officer or Chief Financial Officer. Just as the Company values and protects its own non-public information, we respect the non-public information of other companies.
E. Bribery, Kickback and Fraud
No funds or assets shall be paid, loaned or otherwise given as bribes, kickbacks, or other payments designed to influence or compromise the conduct of the recipient; and no employee of the Company shall accept any funds or other assets for assisting in obtaining business or for securing special concessions from the Company. You should conduct Company business in such a manner that our reputation and integrity will not be impugned if the details of these dealings should become a matter of public discussion. To illustrate the standard that the Company expects every employee to maintain, the following conduct is expressly prohibited:
• _payment or receipt of money, gifts, loans or other favors that may tend to influence business decisions or compromise independent judgment;
• _payment or receipt of rebates or kickbacks for obtaining business for or from the Company;
• _payment of bribes to government officials to obtain favorable rulings; and
• _any other activity that would similarly degrade the reputation or integrity of the Company.
Employees have a responsibility to report any actual or attempted bribery, kickback or fraud.
F. Workplace Health and Safety and Environmental Laws
The Company is committed to providing a drug-free, safe, and healthy workplace in accordance with applicable laws and regulations, and to conducting its business in an environmentally responsible manner in compliance with all applicable laws and regulations. Therefore, you are required to follow carefully all safety instructions and procedures that the Company implements. You should promptly report accidents, injuries, or other health, safety or environmental concerns, and refer related questions, to your supervisor or the responsible facility manager.
G. Employment Matters
The Company is committed to fostering a business-like atmosphere that promotes equal employment opportunities and prohibits discriminatory practices, including harassment. The Company expects that relationships among persons in the workplace will likewise be business-like and free of unlawful bias, prejudice and harassment. You are expected to be conscientious, reliable, and honest; to perform assigned responsibilities and duties in accord with acceptable standards; to be courteous and cooperative with co-workers, management, customers and suppliers; and to ensure the integrity and ethical standards of the Company. You will not engage in activities that interfere with the performance of the operating procedures of the Company or those of our customers and suppliers.
The Company’s policy is to ensure equal employment opportunity without discrimination or harassment on the basis of age, color, disability, national origin, race, religion, sex, or other status protected by applicable law. The Company will not tolerate any acts of sexual harassment or other forms of discrimination or harassment.
No employee may interfere with or retaliate against another employee who invokes his or her legal rights, or participates in an investigation, and any such retaliation may result in the termination of your employment.
3. Workplace Relationships
Employees are not permitted to maintain a close personal or private relationship where their employment relationship is of a supervisor/subordinate nature, involves financial or audit oversight or control, or constitutes a possible conflict of interest. Employees are expected to disclose the existence of such a relationship when it arises. The Company will endeavor to exercise discretion in its review of the matter, and the Company may elect to arrange for a suitable change in the working relationship, subject to the approval of the Company’s management. In the event that efforts to arrange for a suitable change in the working relationship cannot be implemented within a period of time acceptable to the Company, the Company reserves the right to require resignation of one or both of the employees from the Company.
4. Substance Abuse
No employee may use, possess, distribute, sell or be under the influence of alcohol or illegal drugs; use over-the-counter or prescription drugs in a manner inconsistent with the legally prescribed amount and accompanying instructions; or improperly or illegally use any inhalant or perception-altering substance in the performance of work for the Company or while on the premises of the Company.
H. Antitrust/Competition Laws
Most countries have enacted antitrust or competition laws. The purpose of these laws is to ensure that markets for goods and services operate competitively and efficiently. The Company supports free and open competition and compliance with the antitrust laws applicable to the Company. As way of example, the antitrust laws prohibit agreeing with competitors to fix prices, limit production, or divide markets, customers or territories. They also prohibit making agreements with customers on their resale prices of Company products. Because of the complexity of the antitrust laws, if you are in doubt about the applicability of the antitrust laws to a transaction, please consult the Law Department.
I. Sanctions, Boycotts and Trade Embargoes
The United States uses economic sanctions, boycotts and trade embargoes to further various foreign policy and national security objectives. Whether or not you are located in the United States you must abide by all economic sanctions or trade embargoes that the United States has adopted. Inquiries regarding compliance with applicable sanctions, boycotts and trade embargoes should be directed to the Law Department.
J. Books and Records
The Company’s internal accounting controls are intended to safeguard the assets of the Company and to ensure the accuracy of its financial records and reports, which form the basis for managing our business and fulfilling our obligations to stockholders, employees, and regulatory authorities. These records, including financial records, must properly, accurately and completely reflect all components of transactions in accordance with law and be promptly entered on our books. No person may interfere with or seek to improperly influence, directly or indirectly, the accuracy, completeness or auditing of such records. All reports made to regulatory authorities must be full, fair, accurate, timely and understandable. If an employee becomes aware of any improper transaction or accounting practice, he or she must report the matter immediately to his or her supervisor.
K. Document Retention
Because space available for storage of paper and electronic documents is limited and expensive, the periodic disposal of documents may become necessary. However, there are legal requirements that certain records be retained for specific periods of time. Whenever it becomes apparent that documents of any type will be required in connection with a lawsuit or government investigation, all possibly relevant documents should be preserved, and ordinary destruction of documents pertaining to the subjects of the litigation or investigation should be immediately suspended. If an employee is uncertain whether documents under his or her control should be preserved because they might relate to a lawsuit or investigation, he or she should contact the responsible records official or the Law Department.
II. COMPLIANCE WITH THE CODE OF ETHICS
As a condition to employment, the Company reserves the right to require you to complete and submit a statement in a form designated by the Company pertaining to your compliance with this Code upon commencement of employment and as frequently thereafter as the Company may deem advisable. A violation of this Code may result in appropriate disciplinary action, including termination from employment. Violations of this Code are not the only basis for disciplinary action, as the Company has additional policies and procedures governing conduct and certain civil and criminal laws and regulations may result in external sanctions. The Company further reserves the right to take disciplinary action on any matters pertaining to employee conduct, whether or not they are expressly discussed in this document.
III. REPORTING SUSPECTED NON-COMPLIANCE
A. General Policy
As described in this Code, certain persons must review and approve in writing any circumstance requiring special permission. Copies of these approvals should be maintained by the Company in accordance with the Company’s document retention policy. As part of the commitment to ethical and legal conduct, we expect employees to report to the Company information about suspected violations of this Code. Failure to report known wrongdoing may result in disciplinary action against those who fail to report.
B. Complaint Procedure
1. Notification of Complaint
If you have information or knowledge regarding any actual or suspected violation of the Code, you are required to promptly contact your manager, the Ethics Officer or the General Counsel of the Company, or you may access the Sensata Ethics Hotline by following the instructions posted on the Sensata Intranet and on bulletin boards in your facility. You may also contact your Human Resources representative or the Ethics Officer for assistance in accessing the Sensata Ethics Hotline. Reports may be made on an anonymous basis.
Employees are expected to cooperate in investigations of any suspected violation.
Investigations will be conducted discreetly, as appropriate under the circumstances. Those investigating do not act as personal representatives or lawyers for employees. Parties to an investigation shall not discuss the matter with other employees.
4. Protection against Retaliation
Retaliation in any form against an individual who reports a violation, or assists in the investigation, of the Code or of law, even if the report is mistaken, is itself a serious violation of this Code and will not be tolerated. Acts of retaliation should be reported immediately and will be disciplined appropriately. Employees who submit a complaint in bad faith may face disciplinary action, including termination.
Each director and officer, and each employee designated by the Chief Executive Officer, Chief Financial Officer or General Counsel of the Company, shall annually acknowledge by signing, manually or electronically, the following form, that they have read, understood and complied with this Code.
Adopted effective as of December 8, 2013
Minato Dienstleitungen GmbH
CODE OF BUSINESS CONDUCT AND ETHICS
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